The festive period is upon us, so what better way to get in the spirit than with an early present from HM Revenue & Customs for Christmas 2024! tax efficient.
Let’s start with the most generous of questions…
Can I send gifts to customers and clients this Christmas?
Indeed, you can! At this time of year, many businesses like to send gifts to the customers and clients. However, by default, this type of expenditure is not tax deductible.
BUT
You can get a tax deduction for a gift to a customer if it ticks one of these two boxes:
You gift free samples of your product (great if you sell whisky or coffee, not so good if you make nuts and bolts perhaps).
You give Christmas gifts that contain clear advertising for your business that cost less than £50 AND are not tobacco, food, drink, or gift vouchers that can be traded for cash.
Can I give my employees Christmas gifts?
Who doesn’t love a gift from their boss? The tax rules are a little more generous for gifts to your team at Christmas, but as always with the HMRC, you have to tick some boxes (again).
These types of gifts are more commonly known as the Trivial Benefit rules – see our blog for more details.
Your gift must not be worth not more than £50. Go over £50, and the entire gift is taxable.
Your gift must not be cash
Your gift (benefit) is not given to recognise an aspect of your employee’s service such as hitting a specific goal, or as part of their contract
Your gift cannot be part of regular gifts, such as Friday donuts or Tuesday sushi.
Your company needs to pay for the gift. You can’t reimburse yourself or anyone else for the cost of a gift.
As a sole director, you can still give yourself a gift, so splash the (£50) cash on something for you for a change.
The tax law that covers this type of gift is more commonly known as the Trivial Benefit rules. – see our blog for more details.
If you are VAT registered, the VAT may well be reclaimable (under the normal rules).
The Christmas ‘Do’
If you are thinking of celebrating Christmas with a night out with the team, or for an office party, there are rules for ‘annual functions’ that make this tax deductible. More details on this can be found in our blog on company annual functions, but in brief:
The TOTAL cost must be no more than £150 per head (incl. VAT). That’ includes food, venue, taxis, hotels, etc.). This is not an allowance. If you spend £151, the full amount becomes a tax issue. (Bah humbug again!)
The event must be open to all staff, and don’t bring customers or clients if you want to maximise the tax efficiency!
You can bring family members, as long as the primary purpose is still clearly to entertain the team.
If you are a team of one, this still applies! Mind you, pulling the cracker might be a bit tricky…
Final tip (or trap!) on the above
The allowances and limits set above are not a ‘cap’. If you want to be more generous, go right ahead. You can spend what you like, but these are the limits tax-wise. Spending over these limits will probably has a tax bill associated with it!
Are Christmas decorations tax deductible?
Well yes, generally they will be deductible if you buy a specific set of decorations for your office. (Three cheers!)
If you operate from a home office, it’s unlikely that your festive décor will be justifiable as ‘wholly and exclusively’ for your business. Therefore, you will struggle to get a tax deduction. (Bah humbug)
I’ve still got questions about Christmas and tax…
As with all things tax related, seek individual advice on your specific situation to get the right answer for your business. You can ask your accountant or book a consultation with us to help you. Book one of our paid 1 hour, 1-2-1 consultation, and you can ask us all your Christmas and other questions too if you wish.
Sounds good?
click here for more